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IncidentAnalytix Data Structure

This summary shows you the depth and breadth of data that IncidentAnalytix captures for risk management assessment.

  • Incidents

The Incident Event is the core element of an Incident report and serves as the parent for all other details of an Incident. Within the Incident Event there are a number of subcategories of data.

  • Event
    • Incident Event
    • Incident Category
    • Type of Incident
    • Severity/Potential Severity
    • Number in Incident
  • Date/Time
    • Date Course Started
    • Date Course Ended
    • Incident Date
    • Incident Time of Day
    • Total Days of Course
    • Total Active Hours of Course
    • Day Incident Occurred
  • Course Information
    • Course Name
    • Course Number
    • Course Code
    • Participant Number
    • Staff Number
    • Total Number
    • Activity Age Group
    • Activity Gender
  • Location Information
    • Country
    • State/Province
    • Address 1
    • Address 2
    • Address 3
    • City
    • Postal Code
    • Area
    • Location 1
    • Location 2
    • Location Description
    • Latitude
    • Longitude
    • Altitude
  • Activity
    • Type of Activity
    • Activity Details
    • Supervision Level
    • Activity Difficulty Rating
  • Narrative
    • Narrative
    • Assessment or Treatment
    • Equipment Involved
    • Analysis
    • Incident Review Status
    • Notification Level
    • Prepared By
    • Preparer Position
    • Submit Date
    • Last Updated
  • Communication Log

The Communication Log allows you to keep track of all incoming and outgoing Communication about an Incident.

    • Communication Type
    • Communication Direction
    • Customer ID
    • Date
    • Start Time
    • End Time
    • Next Contact Date
    • Next Contact Time
    • Communication
    • Relationship
    • Organization
    • First Name
    • Last Name
    • Address 1
    • Address 2
    • Address 3
    • City
    • Province
    • Country
    • Postal Code
    • Phone
    • Mobile Phone
    • Email
  • Contributing Factor

Contributing Factors allow you to identify Factors which may have contributed to the Incident.

    • Contributing Factor
    • Contributing Factor Priority
    • Contributing Factor Type
    • Contributing Factor Title
    • Contributing Factor Details
  • Contributing Factor Relationship

Identify how different Contributing Factors may be interrelated to lead to the Incident Event. Used to generate Accimaps.

    • Contributing Factor 1
    • Contributing Factor 2
    • Relationship Direction between Factor 1 & Factor 2
    • Relationship Description
  • Documents & Files

The Files section allows you to add links to your documents that relate to the Incident.

    • File Type
    • File Title
    • File Link path to the file
    • Description
  • Environment Type

Allows you to track information about the Environment Type where the Incident occurred.

    • Environment Type
  • Environmental Condition

Allows you to track information about the Environmental Condition when the Incident occurred.

    • Environmental Condition
  • Equipment Involved

Equipment Involved tracks equipment which may have had an impact on the Incident.

    • Equipment Item
    • Equipment user Type
    • Equipment Category
    • Equipment Performance
    • Equipment Id
    • Personal Protective Equipment
    • Manufacturer
    • Equipment Model
    • Serial Number
    • Year Manufactured
    • Purchased From
    • Purchase Date
    • Description
  • Insurance Claim

Insurance Claim allows you to track Claims that have been filed regarding an Incident.

    • Insurance Company
    • Claim Type
    • Claim Status
    • Insurance Claim
    • Claim Filing Date
    • Claim Settlement
    • Claim Settlement Date
  • Legal Action

Legal Action allows you to track Legal Actions connected to an Incident.

    • Legal Action Status
    • Legal Action Type
    • Represented By
    • Legal Action
    • Action Resolution
    • Action Starting Date
    • Action Ending Date
  • Media

The Media section allows you to add links to your media that relate to the Incident.

    • File Type
    • Media Title
    • Media Link path to the media
    • Description
  • Notifications

Notifications allow you to keep track of people within your organization you have Notified about an Incident.

    • Person Notified
    • Notification Date
    • Notification Time
    • Notification Message
  • Organization Facility

The Organization Facility allows organizations to define one or more Facilities and quickly select the Facility in a dropdown list.

    • Facility Name
    • Facility Description
    • URL
    • Active
    • Sort Order
  • Organization Guidance

The Organization Guidance allows organizations to create customized instructions for the Mobile or Web app and make basic changes to information displayed in the User Interface without coding.

    • Guidance Type
    • Guidance Title
    • Guidance Description
    • URL
    • URL Title
    • Incident Category
    • Incident Type
    • Severity Level
    • Active
    • Sort Order
  • Organization Insurance Companies

Insurance Company allows you to track insurance providers associated with a particular Insurance Claim and is used as a dropdown list in the Insurance Claims and Person Insurance Claims sections.

    • Insurance Company Name
    • Description
    • Address 1
    • Address 2
    • Address 3
    • City
    • State/Province
    • Country
    • Postal Code
    • Phone
    • Mobile Phone
    • Fax
    • Email
    • URL
    • Contact Person
    • Active
    • Sort Order
  • Organization Notification Level

The Organization Person Levels allows organizations to define one or more Notifications Levels for an Incident and quickly select the Notification Level in a dropdown list.

    • Notification Level
    • Notification Level Description
    • Notification Hierarchy
    • Send Email
    • Send Text
    • URL
    • Active
    • Sort Order
  • Organization Person Consequence

The Organization Person Consequences allows organizations to define one or more Consequences for an Alleged Person and quickly select the Consequence in a dropdown list.

    • Person Consequence
    • Person Consequence Description
    • URL
    • Active
    • Sort Order
  • Organization Person Notified

The Person Notified data type is used to populate the Person Notified dropdown list in the Notification section.

    • Notification Level
    • First Name
    • Last Name
    • Position
    • Description
    • Email
    • Email 2
    • Home Phone
    • Mobile Phone
    • Mobile Phone 2
    • Work Phone
    • Pager
    • Address 1
    • Address 2
    • Address 3
    • City
    • State/Province
    • Country
    • Postal Code
    • Active
    • Sort Order
  • Organization Program Type

The Organization Program Type allows organizations to define one or more Program Types and quickly select the Site in a dropdown list.

    • Program Type
    • Program Type Description
    • Active
    • Sort Order
  • Organization Site Location

The Organization Site Location allows organizations to define one or more Site Locations and select the Site in a dropdown list.

    • Site Location Name
    • Site Location Code
    • Address 1
    • Address 2
    • Address 3
    • City
    • Country
    • State/Province
    • Postal Code
    • Latitude
    • Longitude
    • Altitude
    • URL
    • Site Description
    • Active
    • Sort Order
  • Participants

This allows you to enter information about one or more other Participants in the program. This is typically used to track people who were not impacted by the Incident.

    • Person Status
    • Experience Level
    • Gender
    • First Name
    • Last Name
    • Customer ID
    • Age
    • Address 1
    • Address 2
    • Address 3
    • City
    • Country
    • State/Province
    • Postal Code
    • Phone
    • Mobile Phone
    • Email
    • URL
    • Participant Notes
  • Person Alleged

This allows you to gather information about a Person Alleged to have been involved with an Incident. This would be considered the possible perpetrator as compared to the Person who would be considered the possible victim.

    • First Name
    • Last Name
    • Customer ID
    • Person Alleged Status
    • Age
    • Gender
    • Address 1
    • Address 2
    • Address 3
    • City
    • State/Province
    • Postal Code
    • Country
    • Phone
    • Mobile Phone
    • Email
    • Person Alleged Information
    • Person Alleged Description
    • Person Alleged Account
    • Experience Level
    • Potential Severity
    • Lost Day
    • Number of Days Lost
    • Leave Field Status
    • Leave Field Date
    • Evacuation Type
    • Medical Visit
    • Treatment Received
    • Return to Field Status
    • Return Date
    • Person Alleged Behavior

This allows for tracking the Behavior of an Alleged Person.

      • Behavior Type
      • Severity Level
      • Behavior Description
      • Behavior Treatment
    • Person Alleged Consequences

This allows for tracking of Consequences applied to the Alleged Person.

      • Organization Consequence
      • Consequence Description
      • Consequence Date
    • Person Alleged Legal

This allows for tracking any Legal Action taken against an Alleged Person.

      • Legal Action Type
      • Severity Level
      • Legal Action Date
      • Description
      • Legal Action Response
    • Person Alleged Investigation

This allows for tracking any Investigations into an Alleged Person.

      • Investigation Type
      • Investigation Title
      • Investigation Date
      • Investigation Description
      • Investigator
    • Person Alleged Police Report

This allows tracking of Police Reports related to an Alleged Person.

      • Investigating Officer
      • Investigation Case Number
      • Police Report Date
      • Address 1
      • Address 2
      • Address 3
      • City
      • State/Province
      • Country
      • Postal Code
      • Phone
      • Mobile Phone
      • Email
      • URL
    • Person Alleged Treatment

This allows for tracking any Treatment provided to an Alleged Person.

      • Treatment Type
      • Treatment Condition
      • Date
      • Treatment Description
  • Person

A Person is someone who is impacted by the Incident.

    • First Name
    • Last Name
    • Customer ID
    • Person Status
    • Age
    • Gender
    • Address 1
    • Address 2
    • Address 3
    • City
    • State/Province
    • Postal Code
    • Country
    • Phone
    • Mobile Phone
    • Email
    • Person Information
    • Person Description
    • Person Account
    • Experience Level
    • Potential Severity
    • Lost Day
    • Number of Days Lost
    • Leave Field Status
    • Leave Field Date
    • Evacuation Type
    • Medical Visit
    • Treatment Received
    • Return to Field Status
    • Return Date
    • Person Behavior

This allows you to track any Behavior associated with a Person involved in an Incident.

      • Behavior Type
      • Severity Level
      • Behavior Description
      • Behavior Treatment
    • Person Equipment Involved

This allows you to track equipment used by the Person impacted by an Incident which may have had factor in the Incident.

      • Equipment Item
      • Equipment user Type
      • Equipment Category
      • Equipment Performance
      • Equipment Id
      • Personal Protective Equipment
      • Manufacturer
      • Equipment Model
      • Serial Number
      • Year Manufactured
      • Purchased From
      • Purchase Date
      • Description
    • Person Illness

This allows you to track any Illnesses associated with a Person involved in an Incident.

      • Illness Type
      • Anatomical Location
      • Severity Level
      • Illness Description
      • Illness Treatment
    • Person Injury

This allows you to track any Injuries associated with a Person involved in an Incident.

      • Injury Type
      • Anatomical Location
      • Severity Level
      • Injury Description
      • Injury Treatment
    • Person Insurance Claim

Person Insurance Claim allows you to track claims that have been filed related to a Person involved in an Incident.

      • Insurance Company
      • Claim Type
      • Claim Status
      • Insurance Claim
      • Claim Filing Date
      • Claim Settlement
      • Claim Settlement Date
    • Person Legal

This allows you to track any Legal Issues associated with a Person as part of an Incident.

      • Legal Action Type
      • Severity Level
      • Legal Action Date
      • Description
      • Legal Action Response
    • Person Treatment

This allows you to track ongoing Treatment provided to a Person after an Incident.

      • Treatment Type
      • Treatment Condition
      • Date
      • Treatment Description
  • Police Report

Police Report is one of the data categories you can track about an Incident.

    • Investigating Officer
    • Investigation Case Number
    • Police Report Date
    • Address 1
    • Address 2
    • Address 3
    • City
    • State/Province
    • Country
    • Postal Code
    • Phone
    • Mobile Phone
    • Email
    • URL
  • Property Damage

Property Damage is a data type for recording information about property lost or damaged as part of an Incident.

    • Damage Type
    • Damage Severity
    • Damage Amount
    • Damage Description
  • Post Incident Reportable Incident

The Reportable Incident data type allows you to catalog any Incidents where some form of reporting may be required.

    • Reporting Source
    • Reporting Source URL
    • Reporting Requirement
    • Reported Date
    • Report Notes
  • Post Incident Response

The Post Incident Response provides a place to record follow-up actions after an Incident.

    • Response Type
    • Response Description
    • Response Start Date
    • Response End Date
    • Initiated By
  • Post Incident Review

The Post Incident Review allows you to catalog data for any optional or required Reviews of an Incident.

    • Review Date
    • Reviewer
    • Reviewer Position
    • Review Comment
  • Staff

This allows you to enter information about one or more other Staff in the program. This is typically used to track people who were not impacted by the Incident.

    • Staff Status
    • Experience Level
    • Gender
    • First Name
    • Last Name
    • Staff ID
    • Age
    • Address 1
    • Address 2
    • Address 3
    • City
    • Country
    • State/Province
    • Postal Code
    • Phone
    • Mobile Phone
    • Email
    • URL
    • Staff Notes
  • Vehicle

Vehicle tracks information about one more Vehicles involved in the Incident.

    • Vehicle Type
    • Manufacturer
    • Model
    • Model Year
    • Vehicle Color
    • Vehicle Description
    • Vehicle License
    • Vehicle ID Number
    • Vehicle Registration Location
    • Vehicle Insurance
    • Damage Severity
    • Vehicle Damage
    • Driver Name
    • Driver Address 1
    • Driver Address 2
    • Driver Address 3
    • Driver City
    • Driver State/Province
    • Driver Country
    • Driver Postal Code
    • Driver Phone
    • Driver Mobile Phone
    • Driver Email
    • Vehicle Owner
    • Owner Address 1
    • Owner Address 2
    • Owner Address 3
    • Owner City
    • Owner State/Province
    • Owner Country
    • Owner Postal Code
    • Owner Phone
    • Owner Mobile Phone
    • Owner Email
    • Police Investigation
    • Driver Citation Issued
    • Investigating Officer
    • Investigation Case Number
    • Police Address 1
    • Police Address 2
    • Police Address 3
    • Police City
    • Police State/Province
    • Police Country
    • Police Postal Code
    • Police Phone
    • Police Mobile Phone
    • Police Email
  • Weather Condition

Weather Condition allows you to track information about the Weather Condition when the Incident occurred.

    • Weather Condition
  • Weather Details

Weather Detail allows you to track information about the Weather when the Incident occurred with the ability to record weather observations over time.

    • Date & Time
    • Description
    • Wind Direction
    • Wind Speed
    • Temperature
    • Temperature Scale
    • Visibility
  • Witness

This allows you to enter information about one or more Witnesses.

    • Person Status
    • Experience Level
    • Gender
    • First Name
    • Last Name
    • Customer ID
    • Age
    • Address 1
    • Address 2
    • Address 3
    • City
    • Country
    • State/Province
    • Postal Code
    • Phone
    • Mobile Phone
    • Email
    • URL
    • Witness Notes
    • Witness Statement

A Witness Statement is an account of the Incident submitted by a specific Witness.

      • Statement Date
      • Submitted By
      • Submitted Date
      • Date Updated
      • Witness Statement